Committee Minutes

HALLING GARDENING SOCIETY

MINUTES OF COMMITTEE MEETING HELD ON 11 DECEMBER 2023

At Manor Farm

PRESENT: Pat Catchpole, Barbara Mead, Barbara Hopkins, David Hopkins, Phil  Badman, Matt  Wells and Tania Young.

Tania was welcomed to the Committee.  Nigel Dyer did not stand for re-election to the Committee.  His valuable contribution to HGS was noted.  Barbara M will send a thank you card.               Action: Barbara Mead

APOLOGIES: Deborah Glanfield has decided that she does not want to join the Committee at this time.

MINUTES OF THE MEETING HELD ON 16 OCTOBER 2023:

The minutes of the meeting held on 16 October 2023 were agreed.

  MATTERS ARISING:

Subscription increase – the proposed increase of the annual subscription from £3 to £5 from November 2023 was approved at the AGM.

Constitution – the revised Constitution was approved at the AGM.

TREASURER'S REPORT:

Income £     Subs  £33.00   

                   Raffle  £37.00  

  Expenditure  Refreshments     £ 23.00        

                              Plates             £9.59  

                          Hall fees:         £ 64.00

                        Raffle prizes         £17.10

     Bank interest             4.02

Transfer of cash to bank:      150.00                

Current account        22.71

Reserve account    3390.94

Cash                63.62

Total            3477.00

2024 PROGRAMME OF EVENTS

Pat advised that Jubilee Hall has been provisionally booked for the following dates:

27 Jan 2024 14.30 to 16.00 – seed swap with tea and cake

18 March 2024 19.30 to 21.30 – how to prepare and present exhibits

7 April 2024 – Spring show

13 May 2024 from 19.30 – how to take cuttings

1 September 2024 - Autumn Show    

4 November 2024 - AGM            

In addition, the following events will be held next year:

27 April 2024 – lifting and splitting dahlias.  This is for members only and will be held at Manor Farm.

1 June 2024 10.00 to 13.00 – plant sale at Five Bells car park 

16 June 2024 11.00 to 16.00– Cuxton open gardens

July 2024 (or date to be advised) – boat trip to Allington Castle gardens, subsidised for members.

October 2024 – how to take hardwood cuttings. This is for members only and will be held at Manor Farm.

The layout of the leaflet to publicise these events was agreed.  Phil will update the draft and circulate to the Committee for prompt feedback as the leaflet will need to be printed early next year. A joint drop off with Halling Historical Society during January is being arranged.

Action: Phil Badman

AUTUMN SHOW 1 SEPTEMBER 2024 

The theme for the next Autumn Show is the 85th anniversary of The Wizard of Oz. The schedule was agreed.  Barbara M will circulate to the Committee.     Action: Barbara Mead

It was agreed that the Children’s cups will be retained by the winners and new cups purchased each year.

ANY OTHER BUSINESS

Tender shoots – It was agreed that we would not sign up for this on-line group.

Tables at Jubilee Hall – Pat will apply to Halling Association/ Halling Parish Council for funding for 6 additional tables to be used at the shows.                   Action: Pat Catchpole

2024 DATES

Committee meetings :

February 12th                 April 22nd 

August 12th                    October 14th

November 25th

Spring Show        7 April 2024

Autumn Show    1 September 2024

AGM            4 November 2024

DATE OF NEXT MEETING   Monday 12 February 2024 at 8.00pm at Manor Farm