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Committee Minutes

HALLING GARDENING SOCIETY

MINUTES OF COMMITTEE MEETING HELD ON 10 th AUGUST 2026

From 7.30 pm At Manor Farm

1. PRESENT
Pat Catchpole, Phil Badman, Kaeren Daunt-Jones, Barbara Hopkins, David Hopkins, Barbara Mead and Matt Wells.
2. APOLOGIES
Amanda Merritt.
3. MINUTES OF THE MEETING HELD ON 11 th MAY 2026
The minutes of the last meeting were agreed.
4. MATTERS ARISING
Website: Phil advised that the domain licence will be renewed for two years when it expires this month.
Committee responsibilities: Matt confirmed that his access to the bank accounts continues.
How to show guidelines: The guidelines on the website have been updated.
Show judges: Matt reported that Wendy might now be able to judge 2027 shows, so it is worth asking her.
Court Lodge gardens: 18 people enjoyed the visit to this lovely garden despite the wet weather. No subsidy was needed.
Parish Council meeting: Matt attended this to give a short presentation on behalf of HGS. He said that the meeting was poorly attended.

5. TREASURER'S REPORT

Current account 50.55
Reserve account 4201.92
Cash 242.30
Total 4494.77
6. PLANT SALE
This was again successful despite the very heavy rain for most of the morning. Over £400 was raised. Surplus plants were taken to Strood Show for 20th June and then to the Cuxton Big Lunch on 28th June.


7. INSURANCE
The discussion at the previous meeting was revisited. The copy policy document has yet to be circulated. Action: Phil Badman. The matter will then be discussed at the next meeting once we are clear about relevant requirements for HGS and what extra work this might entail.

8. 2027 EVENTS PROGRAMME
Although it was previously agreed not to continue with the leaflet, a programme of events for 2027 should be available to circulate to members and to post on the website. Natalie could be asked to include on the Cuxton newsletter.
Some proposals are:
 Seed swap – rename as members get together that will include bringing any spare seeds
 Plant sale
 Stoneacre visit
 Restoration House and garden visit.
 Belmont House visit
It was suggested that the National Trust be asked about good gardens to visit that have a speaker or guide, Action: David  Hopkins
9. AUTUMN SHOW
The committee will meet at Jubilee Hall at 9.00am to prepare the hall.
Refreshments – Barbara H and David
Prize cards – Barbara M
Raffle prizes – Barbara M
Cake covers – Barbara M
Newspapers – Barbara H and David
Junior cup - Pat
Poster – Kaeren
Banners - Phil
10. ANY OTHER BUSINESS
Facebook page – Kaeren agreed to become another Administrator so that she has direct access excluding dealing with new members. Pat and David will continue to deal with new member enquiries.
11. DATES FOR 2026
Committee meetings
All to be held at Manor Farm starting at 7.30pm
Monday 12 October 2026
Monday 23 November 2026
Autumn Show Sunday 6 September 2026
AGM Monday 2 November 2025 7.30pm

12. DATE OF NEXT MEETING
The next meeting will be held on Monday 12 October 2026 from 7.30pm at Manor Farm.